Rotas App
Build staff rotas with
Rota software that builds shifts against tomorrow's covers, not last week's average night.
Taybl is the only platform that fully integrates bookings with rotas, giving you accurate forecasting and lower staffing costs. Clock in, availability and holiday all live in the same handy staff app.
Before Taybl, the rota was made with spreadsheets and a guess
Managers build next week’s rota against last week’s takings, then find out on Friday night whether they staffed too heavy or too thin. We’d rather you build rotas with real data and insight from our AI rota builder.
Everything you need to staff with confidence
Tools for building, running and costing the rota, all included in the rota app.
Forecasting
Bookings build your rota for you
Because bookings and rotas are the same platform, tomorrow’s covers sit above tomorrow’s shifts. Staff the room you have actually sold, and see the wage cost move as you do it.
- AI Rota builder that factors bookings, events & even weather
- Get live staffing costs as a percentage of forecast sales
- Need to reduce staff costs? Ask the rota builder and it'll do the rest
Time & Attendance
Timesheets that build themselves
Staff clock in against their scheduled shift using our handy mobile app – geofenced to make sure staff are on the premises when they clock-in. Actual hours worked flow straight into wage cost reporting, no manual entry.
- Rostered vs actual hours side by side
- Exceptions flagged for a manager to approve
- Live "Who's on Shift" dashboard module
Availability
No more chasing shift swaps
Staff set their standard and one-off availability schedules, along with holiday requests in the app; managers approve and the rota updates itself.
- Holiday entitlement tracked automatically
- Shift swap requests routed to the right manager
- Staff availability shown live within the rota builder
How it works
1
Setup your team
Add your team, roles, skills, holiday entitlements and pay rates, then build your first week from a template.
2
Daily Use
Staff check their shifts and clock in from the app; managers adjust the rota in real time. Everyone gets notified of any changes.
3
Oversight & reporting
See wage cost as a percentage of sales per venue, and export timesheets straight to payroll, as a CSV or direct integration.
Only On Taybl
The only platform that fully integrates bookings with rotas & marketing, giving you accurate forecasting & lower staff costs
Tomorrows covers sit next to tomorrows rotas, alongside the next weeks marketing campaign – all in one place.
Data led forecasting
The only platform that uses your live venue data to forecast staff
No user limits
Get the whole team involved – we include unlimited team members
AI Rota Builder
Combine bookings, historical data and even weather to forecast
Easy Staff App
Clock in, request holidays, swap shifts and more, in one app
Frequently asked questions
Taybl Rotas is staff scheduling software for hospitality. You build weekly rotas and manage availability, holiday, shift swaps, clock-in and timesheets in one staff app - with shifts planned against your booking forecast rather than guesswork.
Yes. Taybl covers the same essentials - rota builder, shift patterns, availability, leave, clock-in and payroll export - and adds a direct link to your bookings so you staff to actual expected covers.
Confirmed and predicted covers from the Bookings app feed the rota, so you see expected demand per service and build shifts against it - instead of staffing to last week's takings and finding out on Friday night whether you got it wrong.
Yes. Staff clock in and out from the app, and timesheets build themselves from the gap between scheduled and actual hours. Managers approve exceptions rather than assembling timesheets by hand.
Yes. Staff set availability, book holiday and request swaps from their phone. Managers approve or decline and the rota updates automatically, so there's no chasing by message.
Yes. Approved hours export for your payroll provider or accountant Accounting integrations include QuickBooks, Sage and Xero.
Yes. The AI rota builder drafts a schedule from forecast demand, staff availability, contracted hours and roles, which managers then adjust - turning rota-building from a blank spreadsheet into an edit.
Yes. The rota shows projected wage cost as you assign shifts, including against forecast revenue, so you can keep labour percentage on target before the week starts.
All plans include unlimited users at no extra cost, so every member of staff can have the app regardless of team size.
How much it costs
What's included with Taybl Rotas:
- Build weekly rotas in minutes, not hours
- Add Shift notes
- Fully integrated with Bookings app
- Shift Pattern templates
- Holiday Request & accrual
- Leave Records
- Staff Clock-in / Clock-out App
- Document Management
- Staff set recurring & one-off availability
- AI Rota Assistant
- Staffing Prediction & Forecasting
- Time Sheet approvals
- Export Payroll to CSV
- Integrations with Xero, Sage & More
- Shift Swaps
- Drag & Drop Rota editor
- Training Records
- Live wage percentages on the builder
Taybl Rotas
Everything you need to schedule staff, build rotas, juggle holidays and export payroll.
£39
per venue, per month
Rota + Bookings
£99
Rotas + Food Safety
£79
Rotas, Bookings & Food Safety
£139
Post your first rota this week, for free.
14 days, every feature, a free 1 hour on-boarding call, with unlimited users included
